Just when you thought you’d heard it all in marketing, the DMAW Monthly Lunch and Learn series brings the discourse to a new level.
Cathy Finney of The Wilderness Society and Heather Marsh of A.B. Data brought their combined more than 25 years of experience in direct marketing to a full room of DMAW members and non-members alike, representing nonprofit organizations, associations and marketing professionals.
Email Marketing – Tips, Tricks, and Results, showcased practical and proven tools for creating and sustaining an email marketing strategy. As with all marketing endeavors, the work begins with a plan. Cathy pointed out that The Wilderness Society’s plan is a mix of messages: advocacy, stewardship and solicitation.
Heather advised attendees to create a production schedule. The schedule should include when an email is scheduled to be sent, message topic, deadlines for drafting, editing and testing emails—as well as accounting for approvals. Determine what works best for your organization. Negotiate a balanced strategy between communications and development: what works for one department may not work for another.
The divide between communications and development forms the basis of silos at many organizations. To combat this, organizations ought to create a structure that promotes constituent-centric strategies. Bring together all stakeholders to determine who manages the website, handles digital marketing and fundraising, and create shared goals. By managing schedules and communications, sharing cohesive tracking documents and meeting regularly, organizations can effectively break out of the silos.
This segued to the presentation’s theme: TEST! Heather emphasized the golden rule of testing: do not test that which is not actionable and does not produce statistically significant results. She advises using a minimum of 100 responses (i.e. clicks; opens; donations) as a reasonable test results threshold.
Among the myriad of “testable” features: From line; Subject line; day and/or time email is sent; and the use of symbols (i.e. unique characters). A goal of testing these features is to improve open rates. Most frequently asked question: what is the best time to send an email? For years, Heather responded that the best time was when you will elicit a response. A 2012 GetResponse report stated open and click-through rates are highest between 8-9 am then differ where open rates peak again between 3-4 pm while click-through rates peak between 3-8 pm. Now, we don’t want every organization sending emails at the same time so be sure to test.
Obama For America made sure to do this when they sent an email late at night, asking for a donation—welcoming the era of “drunk donating”. Cathy and Heather cautioned that this is not one-size-fits-all marketing.
Another means of testing is to be an activist, donor or prospect. Seed your email address and track the results. Test messages using different devices: phone, tablet and computer. Test how an email appears in different browsers and email services. Monitor your competitors and industry leaders.
By varying the buttons, copy and pictures or graphics, you can test click through rates. Most clicks are a result of calls to action. Be sure all emails support your brand and message. Segment contact lists by low dollar, mid-high dollar, prospects, activists, sustainers, and lapsed donors.
In addition to organic growth, you can grow your file by using search engine marketing, Google Grants, e-appends, petition networks such as Care2, remarketing and ad buys like Facebook ads.
Goldie Heidi Gider is the Director of Advancement at the National Women’s Health Network, a membership-based organization supported by 8,000 individuals and organizations nationwide. She can be reached at HGider@nwhn.org.
Ready Set Rocket: any luncheon speaker from an agency like that is bound to create a little fun (and perhaps impart some something meaningful along the way)! The topic at the July 19th Lunch & Learn was Marketing Metrics, certainly the focus of marketers everywhere, and in this case, a focus on Google Analytics. Jonathan Lawoyin from Ready Set Rocket was able to lift attendees off their seats with an in-depth yet entertaining demonstration of both the strategic and tactical implications of this tool. Indeed, Jonathan began the presentation with an approach you don’t often hear from the tech community: “If you want me to help you, let’s begin with your business objectives”. This 35,000 foot view with a “begin with the end in mind” flavor certainly resonated with the attendees. Jonathan went on to explain the next step: Identifying metrics that addressed the objectives. His list included definable KPI categories (and specific examples) for Awareness (e.g. brand searches), Conversion (e-commerce transaction), Engagement (content downloads), and Loyalty (RSVP’s for seminars).
With regards to KPIs, he further explained how they need to fit top-down roles in an organization. For example, CEO’s will have broader metrics than CMO’s and Digital Strategists.
Jonathan’s presentation went on to drill-down from the strategic to the tactical, in helpful ways. Jonathan suggested to more data-driven, Google Analytics data can be used to drive Adwords keyword bidding. For example, in cases where there is insufficient conversion data, keywords that drive longer visits (Average time on site in Google Analytics’) can be viewed as more valuable, and bid higher in Adwords.
Additionally, some of our useful Direct Marketing concepts – such as the Campaign Order Curve – can be viewed in Google Analytics (labeled “Time Lag”).
Finally, the topic of attribution – namely, the issue of “how much credit” goes to a given channel (display, PPC, or other advertising) for a response – stirred some interesting discussion. Jonathan fully admitted that this is not an exact science, but data and metrics available in Google Analytics (such as the First to Last Click conversion ratio) can help marketers to better understand the impact of certain channels as the first interaction point on the way to a conversion. This data can give additional insights into consumer navigation patterns over the usual practice of “last click only” attribution.
Perhaps the best takeaway for this luncheon was expressed by DMAW Exec. Director Donna Tschiffely, in her thank you message at the close of Jonathan’s presentation: “What I am hearing is that you really need a strategy”. Certainly some of the attendees, who had a bit of a glassy look after technical bits of the presentation, were very agreeable to that notion.
Bruce Gregoire is president and founder of Desktop Marketing Solutions, Inc. (DMSI), Falls Church, VA, and also an adjunct professor in Customer Relationship Management at the Carey School of Business, Johns Hopkins University. Since 1998, DMSI has focused on data-driven marketing programs. In 2006, DMSI’s WiseGuys Marketing Software received the marketing analytics award from the National Center for Database Marketing. Bruce can be reached at BruceGregoire@DesktopMarketingInc.com
“Ha! You’ve got to be kidding. You can barely walk the dog without getting winded and you think you can run a 10 K….”
My inner struggle begins with a glance at a piece of mail.
“Sure you used to play baseball back in the day but that was when you had a sliver of athletic ability and now all you have is a giant slice of chocolate cake…”
The tabbed, four color, self-mailer had caught my attention and demanded that I open and read further.
“Why are you still reading this?”
The compelling images and messaging had hooked me, it was too late, there was nothing I could do but continue reading.
“Well, this does look like a good idea and the money raised will help a lot of people who don’t get no respect, no respect at all.”
The call to action was too strong for me to resist and soon the doubting voice in my head, which oddly enough sounds like Rodney Dangerfield, began to subside.
“You know what? Let’s do this!”
And boom, just like that, a piece of unsolicited mail compelled me to part with a few $10 dollar bills and run 10 kilometers.
You’ve got the data and you’ve got the message, now all you need is a vehicle to deliver that message to your audience. So what options do you have? Well, as Cheryl showed me, LOTS!
At the June 21st, DMAW Lunch and Learn, Cheryl Keedy from Production Solutions brought the wide world of direct mail design to the forefront. Our luncheon tables were strewn with dozens of mail pieces (a nice touch) which showed tangible examples of the many options at our disposal.
Cheryl broke down the many types of mailings we may run across (e.g. statement, high dollar, premium, etc.). She showed hundreds of examples that helped illustrate “what’s mailing now”. Cheryl has her finger firmly on the pulse of today’s direct mail market and while I had seen many of the examples, in one form or another, she informed us of which design options were working well and the markets where they were successful.
Knowing what has been successful and what consumers are responding too is a vital key in planning your mail piece. Because, in the end, all marketers want the same thing, for their mail piece to be relevant and compelling enough to be opened.
Direct mail remains a relevant and powerful marketing tool, one capable of getting me to run 10 gut busting kilometers. Cherly is right, whatever, your message; whatever, your challenge. Direct mail has a design option that will help you get to the finish line.